Scheduling Appointments

Daily Activities

A paper schedule is no longer adequate to manage the complex nature of medicine today with multiple providers seeing patients at multiple sites with calls requesting consults coming from different facilities.

Our scheduling process is intuitive and easy to use allowing scheduling/rescheduling patients with the click of a mouse and also allows scheduling staff as well. Quickly find which clinician is available at a given location to see a patient urgently or easily view home health aide's availability to better adjust the days schedule to meet demand.

When you log in "today's schedule" is the first screen you see and it lists all your appointments (patients, meetings etc) and clicking on any appointment will allow you to easily change the appointment and track the reason it needed to be changed.

The quick link icon allows scheduling an appointment from anywhere in the application. Oftentimes a hospice or palliative care visit involves several members of the interdisciplinary team and from this one scheduling screen, multiple members can be scheduled to attend the patient visit; this is extremely helpful when arranging family meetings.

Once a patient visit is scheduled, the clinical note for that days visit is generated and many fields are filled automatically from information already collected on the patient. If a visit is not scheduled, one can still begin a clinical note and an appointment will then be generated in the calendar for audit purposes (you can go back and see who you actually saw on any given day).

Recurring Events

The Clinical eNotes Scheduler is customizable and allows the setting of different schedules for different providers on different days and if that schedule recurs on a regular basis, it is easy to arrange. It is also easy to set up a meeting that occurs on a regular basis and assign that meeting to multiple attendees e.g. an all staff meeting occurs on the first Tuesday of every month at 12 o'clock.

Assistants

The Clinical eNotes Scheduler allows the assignment of an 'assistant' to any user which gives the assistant permission to do certain functions on behalf of the user. For example, someone could be assigned an assistant to a clinician which gives the assistant permission to schedule appointments for the clinician.